10 Best To Do List Apps of 2026

Todoist ranks first because it does the basic job of a to-do app well on every device most people own. Its features page lists more than 10 apps and add-ons across desktop, Android, iOS, wearables, browser extensions and email, so a task typed on a work PC shows up on an Android phone or an iPhone. Quick Add understands phrases like a recurring due date or a reminder time, which saves taps with a date picker. The Today and Upcoming views cover daily and weekly planning, and filters build custom views such as all top-priority tasks due today. The free Beginner plan is usable for a personal list, but it stops at 5 projects, 3 filter views and 1 week of activity history. Pro removes those limits, adds calendar and table layouts, task duration and custom reminders, and costs $5 a month billed yearly. The Business plan adds a shared team workspace at $8 per user a month billed yearly.

TickTick is the most complete single app on this list for people who plan a day around both tasks and time. Its features page shows six calendar layouts, from a yearly overview to multi-week and agenda views, plus Kanban and a Timeline view that sizes tasks by their duration. It adds tools most to-do apps leave to other apps: a habit tracker with statistics, a Pomodoro timer, an Eisenhower Matrix for sorting by urgency and importance, and countdowns. Reminders are flexible, with several alert times, email reminders and a Constant Reminder that keeps ringing until you finish the task. The free plan is generous enough to try all of this, with cross-platform sync, but it caps you at 9 lists, 99 tasks per list and 2 reminders per task, and calendar views are basic. Premium lifts those limits to 299 lists and 999 tasks per list for $49.99 a year. The trade-off is density: there are many features to learn before the app feels simple.

Things 3 is the pick for people who live on Apple devices and want a to-do app that stays out of the way. Cultured Code describes it as a personal task manager for planning the day, and the App Store listing explains the daily routine: Today and Upcoming show your to-dos next to calendar events, and each morning you decide what to work on. A This Evening section separates after-work plans, Areas group life spheres such as Work or Family, and Projects use headings and deadlines for bigger goals. Apple integration is deep, with Siri, Shortcuts, widgets, a Share extension and Mail to Things for turning emails into tasks. Sync between devices runs on the free Things Cloud service. The cost model is unusual: no subscription, but each platform is a separate purchase, $9.99 for iPhone and Apple Watch and $49.99 for Mac. There is no Windows, Android or web version, and no shared lists, so it does not suit mixed-device households.

Microsoft To Do is the best free to-do app for people already inside Microsoft's world. Microsoft says it is free and syncs lists across the web, iOS, Android and Windows, and there is no paid tier to upsell you. The core planning tool is My Day, a daily list you build with intelligent and personalized suggestions. Tasks can carry steps, notes, files up to 25 MB, and one-time or recurring due dates and reminders. Its biggest advantage is Outlook: tasks sync with Outlook tasks, and To Do gathers tasks from across Microsoft 365 apps into one place. Shared lists work for families and classmates, with notifications when someone adds, completes or removes a task. What it lacks is planning depth. There is no calendar or board layout, filters are limited, and power users will outgrow it. For a clean, free list that follows you from a Windows PC to an Android or iPhone, it is hard to beat.

Apple Reminders has grown from a simple checklist into a capable free planner, and for many iPhone owners it is all they need. Apple's App Store listing describes Smart Lists for Today, Scheduled, Flagged and Assigned to Me, plus custom smart lists that gather reminders by tag, date, location, flag or priority. You can add subtasks, sections and a column view that works as a simple Kanban board, and Auto-Categorize uses Apple Intelligence to sort a list into sections. Planning a day is helped by Calendar integration, since scheduled reminders can be created, edited and completed inside the Calendar app. Capture is fast through Siri, Control Center or the iPhone Action Button, and reminders can fire by location or the next time you message a tagged person. Shared lists and templates suit households. The limits are the platform and depth: there is no Android, Windows or web app, and it lacks the projects, filters and review routines of Todoist or OmniFocus.

Any.do combines a task list, a calendar and a daily planner, which makes it a natural fit for people who plan a day by looking at both. The free Personal plan covers tasks and lists, reminders, the calendar, the daily planner and sync across devices, and the pricing page lists apps for iPhone, Android, Mac, Windows, the web, Apple Watch and Wear OS. Premium, at $4.99 a month billed yearly or $7.99 monthly, adds recurring tasks, WhatsApp reminders, location reminders, color tags and AI features. The Family plan is the most distinctive offer here: $8.33 a month billed yearly for 4 members, with a shared family space, a shared grocery list and up to 4 shared projects. Any.do also says students, educators and NGO staff can ask for a discounted Premium plan. The main weakness is that recurring tasks, a basic feature in most rivals' free plans, sit behind Premium.

Google Tasks is the simplest app on this list, and that is the point. Its App Store listing describes a free task list that syncs across devices and connects to Gmail and Google Calendar, so tasks created on the web in Gmail or Calendar can be managed from your phone. The Gmail link is the main reason to choose it: you can turn an email into a task, see your list in the Gmail side panel and trace a task back to its source email. Tasks support subtasks, details and due dates with notification reminders, and you can order tasks by date or by dragging them. That covers a daily list for many people. It does not cover much more. There are no tags, filters, priorities, board views or habits, and on a computer you use it inside Gmail or Calendar in a browser rather than a standalone app. For a free list that sits next to your inbox, it works well; for planning projects, choose Todoist or TickTick.

OmniFocus is the heavyweight here, designed for professionals who manage many projects and review them weekly. The Omni Group describes three pillars on its product page: capture into an Inbox from anywhere, organize with projects, tags, due dates and Forecast, and review on a weekly routine so nothing slips. Custom Perspectives let you build saved views that group similar actions, which is how power users fit the app to a Getting Things Done workflow. It runs on Mac, iPhone, iPad, Apple Watch and Apple Vision Pro, and one purchase covers all of them. The price is the barrier. A perpetual Standard License costs $74.99 and Pro costs $149.99, while the $99.99 yearly subscription includes the Pro version and OmniFocus for the Web. Android and Windows users can only reach their tasks through that web app, which license owners pay $4.99 a month for. A 14-day trial and a 30-day money-back guarantee lower the risk.

Sunsama is less a to-do list than a daily planning ritual. Each morning it walks you through choosing tasks for the day, setting a realistic workload and blocking time for them on your calendar; each evening a shutdown step records what got done. It syncs both ways with Google, Outlook and Apple calendars, so a timeboxed task appears next to meetings. It also gathers work from elsewhere: tasks from Asana, Trello and Jira, emails dragged into the list, and Slack or Teams messages turned into tasks, plus Zapier for 9k+ more apps. Weekly objectives, a Pomodoro timer and analytics on where your time went round it out. The cost is the catch. Pro is $17 a month billed yearly or $22 monthly, and Sunsama says it has no free plan and does not plan to offer one. The 14-day trial needs no credit card. For people whose day is ruled by a calendar, it replaces several tools; for a grocery list, it is overkill.

Akiflow targets the same calendar-first planners as Sunsama, with more emphasis on speed and AI. Its pricing page lists one Pro plan that includes tasks and subtasks, a daily planning ritual, time blocking, Google Calendar and Outlook Calendar sync, emails into tasks, Zapier and IFTTT automations, availability sharing and keyboard shortcuts. Pro also includes Aki, an AI executive assistant, and the hosted Akiflow MCP Connector. It is the most expensive app on this list: $19 a month billed yearly, charged as $228 once a year, or $34 month to month. Akiflow says it may apply local purchasing-power pricing in some countries, so the checkout price can differ. There is no free plan, and the 7-day trial requires a card and converts to a paid plan unless you cancel. Eligible university students and researchers get 40% off Pro Yearly for life. The AI Meeting Assistant for transcripts and summaries costs an extra $19 a month.